Your wedding invitations set the tone for your big day, giving your guests a glimpse of the style, formality, and excitement that lies ahead. But while it may seem simple to send out invitations, there’s a lot more to it than just picking a design and mailing it out. To help ensure your invitations make the right impression and avoid common pitfalls, here are the dos and don’ts of sending out wedding invitations:
The Dos
- Do send invitations early enough: Timing is everything when it comes to wedding invitations. Aim to send them at least 6 to 8 weeks before the wedding date. For destination weddings or if many guests are travelling, it’s courteous to give more time—around 3 months. This allows guests to make travel and accommodation arrangements.
- Do include all necessary information: Make sure your invitation provides clear details of the ceremony. Include:
- The date and time of the wedding.
- The venue address and any special instructions (such as parking or directions).
- RSVP information—ensure the deadline is at least 2 to 3 weeks before the wedding to finalise guest counts with vendors. If the invitation doesn’t have enough room for additional details, consider a wedding website for things like the dress code, registry, etc
- Do proofread Typos on your wedding invitations can undermine the elegance you’re aiming for. Double-check all spelling, dates, and names—especially the bride and groom’s, as well as key locations. It’s also a good idea to have someone else read over the invitation before sending it out.
- Do consider your guests’ preferences: While it’s your special day, consider the needs and preferences of your guests. For example, if you’re planning a weekend wedding, ensure they have sufficient time to make arrangements.
- Do choose a cohesive design: Your wedding invitation is part of the overall aesthetic of your wedding. Choose designs, colours, and fonts that align with your theme. Whether formal or casual, rustic or chic, the invitation should give your guests a hint of what to expect.
- Do have a clear RSVP system: Whether you opt for a physical RSVP card or an online system, make sure it’s simple for guests to respond. Provide clear instructions, including a deadline. This helps you stay organised and ensures you don’t chase after responses last minute.
The Don’ts
- Don’t overcrowd the invitation: Your wedding invitation should be elegant and easy to read, not overwhelming with information. Avoid squeezing in too much text or design elements. Stick to the essentials and use additional inserts or a wedding website for secondary information.
- Don’t use digital invitations for formal weddings While digital invitations can be convenient and environmentally friendly, they are best suited for informal or casual weddings. For a formal or traditional wedding, a beautifully printed, physical invitation adds a touch of sophistication and timelessness.
- Don’t send invitations too late: Last-minute invitations can be frustrating for your guests and may even result in lower attendance. If you’re behind schedule, consider sending a “Save the Date” card earlier to give guests a heads-up before the formal invitation arrives.
Sending out wedding invitations may seem like a minor detail, but it’s one of the key components that sets the tone for your special day. Make the process smooth, respectful, and engaging for your guests, ensuring they’re just as excited for your wedding day as you are.